Contact us/RFP — RYMARK International

Organization Name

Your Name

First Name

Last Name

Your Phone

(###)

###

####

Your Email

Address

Headquarters (where the contract will be signed)

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Website

http://

Event Name

Destinations Being Considered

(City or Cities, Resort vs. Downtown)

Event Dates

Arrival Day/Date - Departure Day/Date. Are you flexible on dates and/or patterns?

Room Block

Please note number of guest rooms needed for each night.

Expected Number of Event Attendees

Room Rate Budget

(A range is acceptable.)

F&B Budget

Concessions Requested

Complimentary rooms, upgrades to suites, staff rates, etc.

Tentative Agenda/Function Space Requirements

Audio Visual / Entertainment Requirements

Stage size, rear screen or front screen, teleprompters, lights/sound/other production elements.

History

Which hotels have been used for the last 3 years? What were the room rates and the F&B spend?

Proposal Due / Decision Process & Timing

When do you need your proposal summary? When will a venue decision be made and by whom? Are you planning to do site inspections, and if so, when?

Key Decision Factors

What are your top three key decision factors when selecting a destination and hotel?

Additional Info

Feel free to call Terri directly at 407-275-7344 or email at terribis@rymarkinternational.com with questions.